Presenter Resources

Information about the AWP 2021 Virtual Platform (WHOVA)

 

This year, we are using Whova as our conference platform. Attendees are encouraged to watch this brief video and review the Whova Attendee User Guide to learn more about the app, desktop, and browser options.



Instructions for downloading the AWP platform will be e-mailed to registrants.
Presenters who require accommodations (e.g., ASL Interpreters) to present should denote their needs directly to AWPsych2021@gmail.com
For additional assistance or technology questions, send an e-mail to AWP2021Technology@gmail.com

 

Presentation Materials:

Only one video will be uploaded per session. Pre-recorded videos must be submitted via Google Drive between January 1st until February 12th. Videos will be uploaded and embedded in the platform for participants. Video files should be formatted as MP4 files. Your file should be named: FirstnameLastname-SessionTitle-Day and Time(ex: SusanWilliams-Feminist Mentorship-Saturday at 1pm.mp4), and a follow-up e-mail sent to AWP2021Technology@gmail.com, to confirm successful receipt.
 
 

Speaker and Presenter Pages:


Speakers and presenters will have an opportunity to customize their Speaker page on the AWP platform. Instructions will be provided via e-mail for customizing speaker bio, personal weblinks and a photo. 


Presentation Formats:

 
Workshop - Workshops are designed to share skills, knowledge, and/or experience in research, issue-oriented, or learning/practice areas. Workshops will last 50 minutes and will be live, interactive sessions.
 

Symposium - Panel presentations of up to 3 papers, grouped together regarding a shared topic of interest. Sessions must include a chair who will facilitate the session and may also have a discussant. Sessions will be 50 minutes and may be either live or pre-recorded with time available for participant Q&A. Be sure to limit each individual talk to 10 minutes, as time is shared and limited
 
Structured Discussion - These are live, 50-minute facilitated dialogues designed to bring together those working on similar problems, issues, or concepts to discuss new ideas and to engage in problem-solving. Presenters share their ideas and facilitate group discussion. Most of the time should be audience participation.
 
Poster - Posters can be presented as either an annotated PDF or a 60-second pre-recorded video. The authors will upload the posters prior to the conference and will be available to view online throughout the conference. Additionally, the poster author(s) should be available for the 50-minute Q&A period during their Saturday or Sunday evening social hour.
Presenter notes: How to annotate a PDF
 
Lightning Talk (Abbreviated Paper Presentations) - This is a 7-Minute, pre-recorded video presentation of theoretical issues, research data, clinical case material, treatment methods, program descriptions, etc. Presenters will upload their video ahead of the conference, and the conference organizers will group up to 5 presentations on similar topics in a 50 minute session including time for Q&A.

 

Q & A Information

Live Q & A sessions allow for interaction and follow-up related to the presentation, and will take place during the last 10 minutes of your scheduled session. Each session will be provided with a Zoom meeting room in which the presenter(s) will function as host(s), and will be provided with technology support.
  • Because time is limited, plan to be prompt in logging in, with your sound, video and microphone working.
  • Review the recommendations listed for Live sessions, to offer additional guidelines and recommendations on synchronous sessions

Pre-Recording Session and Materials

Virtual sessions can be recorded in advance, and offer an opportunity to have a finished product, come presentation day. We highly recommend pre-recording your talks to allow for the most seamless delivery of your session during the conference. Pre-recorded videos require transcriptions or captioning.
 
Only one video will be uploaded per session. If you have more than one presenter in your group, presentations must be filmed together at one time using conferencing software or the individual video files must be compiled into one file.
 
Pre-recorded videos must be submitted via DropBox between January 1st until February 12th. Videos will be uploaded and embedded in the platform for participants. Video files should be formatted as MP4 files. Your file should be named:  FirstnameLastname-SessionTitle-Day and Time(ex: SusanWilliams-Feminist Mentorship-Saturday at 1pm.mp4), and a follow-up e-mail sent to AWP2021Technology@gmail.com, to confirm successful receipt.

Recommended format: 1) prepare your presentation using Google Slides 2) click the “present” and “closed caption” features 3) record your presentation and discussion using Zoom.

Recording resources:
How to use present and use captioning using Google Slides
 
How to record a presentation on Zoom
 Quick tips for an effective online presentation recording
 

General recording tips:

In general, we recommend that you:
  • Schedule time with co-presenters to determine presenter roles, discuss transitions, and identify who how any presentation materials will be managed during the session
  • Practice and time your presentation to span no longer than 40 minutes
  • Determine if you will record the presentation together (i.e., as if you were presenting together) or combine video clips. If you plan to combine video clips, review tutorials and recommendations, to help you be successful. You can find brief tutorials with free resources.
  • Before you begin any recording, test your microphone to ensure that attendees can hear you clearly and consistently
  • Examine your environment, to ensure that what viewers see behind you does not distract from your presentation
  • Identify any distractions, such as sounds, voices, or settings that can interrupt your session or the listening experience
  • Plan to close out any other software, programs, or applications that are not related to your presentation to prevent lags or confusion while presenting
  • Finally, be sure to conduct a brief test recording to identify any unforeseen challenges and address them before recording your full presentation.
  • With any recording or final product, all copyright and imaging regulations should be observed

Live Presentation Recommendations

Each session will be provided with a Zoom meeting link in which the presenter(s) will function as host(s). Presenters will have technology support present to facilitate the presentation.
General tips:
  • Practice with any co-presenters to discuss transitions, divide slides, and determine who will manage the slideshow (if you plan on using one)
  • Plan on engaging the audience by looking at the camera rather than your screen and planning opportunities for participants to engage with session leaders, each other, and/or materials
  • Test your microphone to ensure that attendees can hear you clearly and consistently
  • Examine your environment, to ensure that what viewers see behind you does not distract from your presentation
  • Identify any distractions, such as sounds, voices, or settings that can interrupt your session or the listening experience
  • Plan to close out any other software, programs, or applications that are not related to your presentation to prevent lags or confusion while presenting
  • Consider utilizing breakout groups (not available for structured discussions or lightning talks), shared documents, polls, or other tools available within Zoom to facilitate engagement. Tutorials and helpful links are available to offer ideas and guidance.

 

Helpful tutorial links for presenting on Zoom:

 
Sharing your screen on Zoom
Utilizing breakout rooms for small group engagement
Using live polls in Zoom


 

Opportunities for Live Rehearsals of Technology

 
There will be opportunities in January and during the last week of February to participate in two optional (although recommended) “rehearsal” sessions and consult around presentation technology questions. Dates will be forthcoming.